Nurse Registry Startup & Compliance Package Agreement
Version 1.0 — Effective September 25, 2026
This Agreement is between Nurse Registry Consultant, LLC, a Florida limited liability company ("Consultant"), and the client identified at checkout or below ("Client"). Services are performed on Consultant's behalf by Scott Strachan, RN, BSN. It is effective on the date Client accepts it at checkout or signs below.
1. Services Included
The Nurse Registry Startup & Compliance Package includes:
Three working sessions, up to 2 hours each:
Session 1: Getting started. Review of AHCA requirements and Q&A, so Client is ready to complete and submit the licensure application.
Session 2: Application follow-up and survey preparation. Open application questions, development of client and caregiver documentation, and a thorough G-Tag review.
Session 3: Mock survey. A final G-Tag review to prepare for the initial licensure survey.
Survey-day availability. Consultant will be available by phone on the survey date agreed under Section 4.
Materials: application guidance, a Proof of Financial Ability to Operate (PFAO) template and resources, a Comprehensive Emergency Management Plan (CEMP) template, annotated G-Tags, G-Tag and Z/CZ-Tag review materials, sample policies and procedures, sample starter paperwork, and a step-by-step walkthrough.
Member access to the client portal and to Consultant's AI assistants (the Nurse Registry Licensure Assistant and the IC Compliance Language Assistant).
2. Consultant's Role
Consultant acts as a coach and advisor. Consultant does not prepare, complete, submit, or certify Client's application, policies, or regulatory filings, and does not act as Client's regulatory representative. AHCA will interview Client and its designated personnel during survey; Client and its personnel are responsible for knowing and applying their own materials.
3. Sessions and Scheduling
Sessions are scheduled through Consultant's online scheduling system.
All sessions must be used within twelve (12) months of the effective date. Unused sessions expire without refund.
Client may reschedule a session with at least 48 hours' notice. A session missed, or canceled with less than 48 hours' notice, counts as used.
A session counts as used when it is held, whether or not Client completed the recommended preparation.
Consultant recommends that Client review the "Before You Begin" materials and identify its Administrator, Alternate Administrator, and RN before Session 1.
4. Survey Day
Client will confirm the survey date with Consultant before scheduling it with AHCA, so the date can be chosen when Consultant is available. Consultant will be available by phone on the agreed date. If the survey date changes, Client will notify Consultant as soon as possible; Consultant will make reasonable efforts to be available on the new date but cannot guarantee availability. Survey-day availability covers questions on the survey date only. Post-survey work, such as deficiency responses, is not included and may be purchased as hourly advisory.
5. Delivery
Materials are delivered when Client's portal access is activated, which occurs immediately after payment. Delivery is complete at that point whether or not Client logs in or downloads materials. Sessions are delivered when held or forfeited under Section 3. Consultant keeps records of portal access, downloads, sessions, and communications, and may use them to confirm delivery.
6. Portal and AI Assistant Access
Client has twelve (12) months of access to the client portal and AI assistants from the effective date. Materials downloaded during that period may be used under the license in Section 12. The AI assistants are study aids. Their answers are general guidance, may contain errors, and do not replace the statutes, rules, AHCA guidance, sessions with Consultant, or professional advice.
7. Fee and Payment
The fee is $3,000, paid in full at purchase through Stripe. The charge will appear on Client's statement as NURSE REGISTRY ADVISOR. The full fee is owed regardless of whether Client completes the engagement, uses all sessions or portal access, or obtains a license.
8. Refunds
Because the services are advisory and intellectual in nature and materials are delivered immediately, the fee is non-refundable once portal access is activated or any service has begun. A request made before any delivery or scheduling may be considered at Consultant's discretion, less payment processing fees.
9. Billing Questions and Disputes
Client agrees to contact Consultant at [email protected] about any billing concern before disputing a charge with its bank or card issuer. Consultant will respond within two business days and work in good faith to resolve it. If a payment is disputed or reversed, Consultant may suspend portal access, AI assistant access, and scheduled services while the dispute is pending, and will provide records of acceptance, delivery, and use to the payment processor.
10. No Legal, Tax, or Accounting Advice; No Guarantee
Consultant is not Client's attorney, CPA, financial advisor, or regulatory representative. Client should have licensure submissions, financial representations, corporate decisions, and regulatory responses reviewed by appropriately licensed professionals. Consultant does not guarantee licensure approval, regulatory acceptance, AHCA survey results, avoidance of deficiencies, any agency determination, business profitability, or operational success. All regulatory decisions rest with the governing agency.
11. Client Responsibility
Client is solely responsible for all business decisions, the accuracy of information provided to Consultant and to AHCA, submission of applications and disclosures, implementation of policies, operations, and ongoing regulatory compliance.
12. Intellectual Property and Limited License
All materials, templates, annotated G-Tags, frameworks, cross-referenced G-Tag mappings, workflow systems, written guidance, portal content, and AI assistant content are the exclusive intellectual property of Nurse Registry Consultant, LLC. Upon payment, Client receives a limited, non-exclusive, non-transferable license to use the materials solely for the internal operation of Client's own nurse registry. Client may not share, distribute, resell, reproduce for commercial purposes, modify and repackage, or use the materials to provide consulting services to others, and may not share portal logins outside its organization. Unauthorized use may cause irreparable harm, and Consultant may seek injunctive relief, damages, attorney's fees, and other available remedies.
13. Confidentiality
Consultant will keep Client's proprietary business information confidential except where disclosure is required by law. Client should not send protected health information or other sensitive personal information unless Consultant requests it through a secure method.
14. Limitation of Liability
To the fullest extent permitted by law, Consultant's total liability arising from this Agreement will not exceed the fee paid by Client under this Agreement. Consultant is not liable for indirect, incidental, consequential, special, exemplary, or punitive damages, including lost profits, regulatory penalties, business interruption, or reputational harm.
15. Independent Contractor
Consultant is an independent contractor. This Agreement does not create a partnership, joint venture, employment, agency, or fiduciary relationship.
16. Business Purpose
Client is purchasing these services for business purposes and not for personal, family, or household use.
17. Electronic Acceptance
Client may accept this Agreement electronically by checking the agreement box and completing payment, or by signing. Electronic acceptance has the same effect as a handwritten signature. Consultant keeps a record of acceptance, including the date, time, IP address, and agreement version.
18. Governing Law; Entire Agreement
This Agreement is governed by Florida law, with exclusive venue in Lee County, Florida. It incorporates the Terms of Service posted at nurseregistryconsultant.com/terms-of-service/ on the effective date; if they conflict, this Agreement controls. This Agreement is the entire understanding between the parties and supersedes prior discussions and agreements. Changes must be in writing. If any provision is unenforceable, the rest remains in effect.